Christian Broadcasting Network located in Virginia Beach,
Virginia, provides biblical principals to spheres of human
endeavor through the strategic use of mass communications
(television, film, Internet, radio, and literature). Many
people are employed in the production and distribution of
this information. For each employee, all documentation is
kept in a folder, indexed by employee ID and name.
As part of a corporate wide initiative to provide disaster
preparedness for all their systems, the human resource department
wanted to create an electronic copy of each employee's file
folder. In case a fire (or other disaster) occurred at their
location, they wanted the information available immediately.
There were approximately 1,100 active folders and 25,000 inactive
folders of documents. The estimated number of pages was 2.5
Why Document management?
Scanning and indexing these documents for electronic retrieval
offered a part of the solution. By replicating the documents
from the local eCabinet repository to the disaster recovery
location, eCabinet provided the ability to instantly access
the documents in the event of a disaster at the local site.
Any PC on the network could then access the eCabinet at the
remote location. This also eliminated the need for additional
filing cabinets, folders and indexing supplies. The documents
were stored and indexed electronically after scanning was
One Fujitsu 4120C scanning workstation, employing Kofax software
VRS, Kofax Ascent Capture software, captured the paper documents.
Human resource personnel then indexed, and released documents
to the local eCabinet. All these electronic documents were
placed in the appropriate folder. As the replication occurred
it created an exact copy of the foldered document on the remote
How Has it Worked?
The document capture solution was a huge success. At this time no disaster has occurred, but the system will be there if one does.